Purpose of the Position

RET is in the process of launching operations in the countries which are the most affected countries by the Ukrainian refugee influx. RET plans to increase its staff capacity in the context of the Ukraine Situation Regional Refugee Response Plan.

The purpose of the Technical Director position is to launch RET’s operations in various countries affected by the Ukrainian refugee influx and design the programs by the needs and gaps identified in the RET Needs and Assets Assessment Survey (NAAS) mission.

Main Responsibilities

Strategic Planning

Reporting directly to the Chief of Operations and Technical Programs, EMEAA Bureau, the Technical Director will:

  • Analyze emerging humanitarian, transitional aid, and development trends in the context of Ukraine Situation Regional Refugee Response Plan;
  • Analyze donors’ trends, priorities, and foreign policies, to identify growth opportunities;
  • Analyze RET’s strengths and weaknesses, as well as the strengths and weaknesses of RET’s direct business competitors;
  • Based on the ongoing analysis, provides, regularly, recommendations to RET’s Senior Management on identified opportunities;

Once funding opportunities are identified, the Technical Director will keep informing the colleagues in charge of the proposal development of the specificities of the potential donor(s) (e.g., donor’s expectations in terms of language, priorities, goals, KPIs, etc.).

Supporting Program & Strategic Growth

The Technical Director will provide in-country teams with technical guidance and support conducive to ensuring the growth and expansion of programmatic interventions, based on opportunities identified.

To achieve this goal, the Technical Director will

  • Lead the development of technical concept notes and elaboration of proposals with Logical Frameworks (LogFrame) that align with donor priorities and RET’s strategic objectives, through (a) providing technical guidance to ensure compliance with RET’s and donor’s objectives and quality standards; (b) revising proposals before submission; and (c) Establishing submission timetables;
  • Develop Theories of Change (TOC) and Standardized Technical Notes with LogFrames, using RET’s KPI Index;
  • Lead and facilitate field assessments to collect the information necessary for project design and strategy development;
  • Conduct Needs and Assets Assessment missions when needed and as instructed by the President & CEO.

Proposal Writing

  • Identify and analyze the requirements of Requests for Proposals (RFPs), Requests for Quotations (RFQs), Requests for Expressions of Interest (EOI), and other solicitation documents developing summaries that inform and facilitate proposal development whilst ensuring the relevance of the organization’s past performance to bidding requirements;
  • Manage proposal internal deadlines by establishing priorities, assigning responsibilities, and targeting dates for information gathering, writing, review, and approval;
  • Serve as a lead proposal writer for donor-funded proposals, collaborating with subject matter experts and field teams, to (a) facilitate the technical design of interventions; (b) set proposal strategy and criteria; and (c) ensure the final submission package(s) best captures RET’s capabilities, approach and/or past performance, whilst befittingly aligning the latter with donor priorities and requirements;
  • Gather technical input from country offices, technical units, subject matter specialists, and other resource persons, ensuring incorporation of incoming information into proposals on time;
  • Edit and proofread proposals and other related materials to ensure accuracy, clarity, readability, and consistency with RET’s guidelines and standards;
  • Maintain a database system for proposal tracking of wins/losses, type, etc.;
  • Follow up on unsuccessful proposals to identify gaps as well as develop recommendations for improving success rate;
  • Support capacity building of program staff, at all stages of the program/project cycle, to ensure quality proposal writing and donor reporting;
  • Conduct Needs and Assets Assessment missions when needed and as instructed by HQ.

Donor Reporting

  • Review project-level M&E plans developed by country teams, to ensure that they comply with RET Germany’s: (a) M&E Standards, Policies & Procedures; (b) Gender Equality & Female Empowerment (GEFE) Policy; (c) Data Quality Assurance/Assessment (DQA) requirements; and (d) Donor M&E audit standards and contractual obligations (OECD/DAC Criteria for Evaluating Development Assistance);
  • Advise in-country teams on the setup of effective M&E system(s) for active portfolios and projects – including M&E qualitative and quantitative e-database(s) with sex-disaggregated data across different domains ;
  • Keep clear and accessible records of all official documents (proposals, projects’ progress reports (interim and final), etc.), ensuring a copy is saved in RET’s HQ shared files;
  • Coordinate with relevant staff to ensure: (a) Work Plans and M&E Plans are reconciled in terms of objectives, activities, and timeline; and (b) implementation bottlenecks with bearing on achieving programmatic objectives are identified and resolved in a timely fashion;
  • Follow up on progress against projects’ KPIs regularly, reporting on progress, whilst identifying programmatic challenges, relaying field observations to HQ Senior Management  in a timely fashion; 
  • Travel to the field upon request and provide a mission report after completion of each mission assignment as applicable.

Improving Program Quality

  • One of the primary responsibilities of the Technical Director is to strengthen the capacity of in-country teams to design, implement and utilize effective systems that improve program delivery and reporting quality in the interventions in the context of the Ukrainian Situation Refugee Response Plan.
  • The Technical Director will coordinate with operational teams in the field to ensure the programmatic activities are aligned with donor programmatic obligations, as outlined in approved proposals.


  • Contribute to efforts to strengthen RET’s existing capacity to prevent and respond to PSEASH.
  • Improve and adapt RET’s existing Policies and Procedures for PSEASH, Accountability to Affected Population, Child Safeguarding Policy, and Beneficiary Feedback and Complaint Mechanisms in the context of the Refugee Response Plan.
  • Make recommendations for RET that safeguarding sensitive programming is integrated across all sectors of RET’s Areas of Interventions in the context of Ukrainian Refugee Response.
  • Carry out capacity-building training of country teams.


    • At least 8-10 years of progressive experience in the humanitarian and development sector, particularly in women’s rights, prevention from sexual abuse and violence, capacity building of NGOs, gender mainstreaming, and safeguarding.
    • A solid understanding of national civil society/NGOs operating in the region; direct work experience with these national NGOs or civil society actors is highly desirable;
    • A successful track record in developing multi-year developmental proposals for major donors including USAID, US State Department, BMZ and German Government Federal Foreign Affairs.
    • Knowledge of refugee laws, policies, and other broader humanitarian policy issues, including localization and partnerships;
    • Excellent writing and communication skills in English and as a second language German is highly desirable;
    • Demonstrated team leadership experience, particularly in multi-cultural teams;
    • Proven ability to work autonomously under pressure and be flexible, including the ability to cope with a deadline, multiple tasks, and competing and changing demands.


The Technical Director is a full-time position.


Remote, with travels to all countries of operations.


How to apply

Please submit your resume and cover letter in English until 12 June 2022 to recruitment@retgermany.org
Please indicate in the subject of your message: “Technical Director”.

Due to the urgency to fill this post, we reserve the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged. We are not in a position to respond to every applicant individually due to the anticipated high number of applications. Please note that only short-listed candidates will be contacted for the first interview.