Terms of Reference (ToR) Climate Change Programming Consultant

1. Introduction

AWO International was founded in 1998 as a professional association for development cooperation and humanitarian action within the framework of the German welfare organization “Arbeiterwohlfahrt” (AWO). AWO International draws on the expertise and vast experience of AWO in Germany. In the past 100 years, AWO has been an integral part of the German welfare state.

In close cooperation with national non-governmental organizations, AWO International is working to ensure that disadvantaged people can sustainably improve their living conditions. In the event of disasters and crises, AWO International is engaged in humanitarian relief and reconstruction.

International projects of AWO International are implemented in the fields of safe migration and counter-trafficking, food and nutrition, resilience and DRR such as emergency relief and recovery.

In the last years various integrated Climate Change (CC) adaptation and mitigation activities have been implemented in development such as disaster risk reduction projects in South Asia, South East Asia and East Africa. AWO International intends to develop a CC portfolio and therefore announces this consultancy.

2. Background

AWO is implementing its programs in partnership with local/ national Non Government Organizations (NGOs) working on micro, meso and/ or macro level. All projects are developed in a participatory way with our partner organizations. Our respective Regional Offices are responsible for the proposal development process, are guiding and monitoring the implementation and in charge to ensure donor compliance, accounting and reporting to the Head Office based in Berlin.

AWO International identified Climate Change (CC) as one of the biggest Challenges of the future and is therefore developing a CC portfolio that shall include interventions in Germany as well as international projects focussing on CC mitigation, adaptation and biodiversity.

The following funding titles should be taped to finance international projects:

  • The “International Climate Initiative (IKI) – medium grant” of the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU)
  • The „Climate and Environment Protection/ Titel Internationaler Klima- und Umweltschutz (IKU)” of BENGO (BMZ).

The international Climate Change projects to be developed in first half of 2021 will be based in semi-arid regions of Uganda and Odhisa/ India and in the coastal zone of the Philippines. For Uganda and India experienced partners in the area of organic agriculture and food security are already available, in the Philippines the partner selection process is ongoing.

In these regions, AWO International intents to develop combined Resilience and Disaster Risk Reduction (DRR) projects that shall:

  • Prepare local communities for potential disasters and link them to the national/ local CC and/ or DRR plans and structures.
  • Strengthen the resilience of vulnerable communities (incl. on- or off-farm income generating opportunities) and support them to adapt to the effects of Climate Change.
  • Contribute to CO-2 / mitigation and biodiversity and conservation
  • Support the CO-2 / compensation certification process that will allow partners to implement CO-2 compensation projects in future. This shall be done in cooperation with a (national / eventually also a German university).

At least in Uganda and India there will be a strong focus on food security and climate smart agriculture.

The following approaches and cross-cutting issues shall be applied:

  • Social Structure Approach: Target groups are organized in community groups or networks that help to achieve the project objectives
  • Gender Equality/ Mainstreaming (with a focus on women participation in decision making)
  • Inclusion (as far as possible)
  • Capacity Development Approach & Knowledge Management and Learning (KML)
  • Networking / Advocacy / Multi Level Approach (depending on project logic)
  • All projects shall closely link-up with the SDGs (especially SDG 14 as well as 1/ 2, 5, 14 – in the PHP and 15) and government strategies in the respective countries
  • Innovation (incl. pilot / lighthouse interventions)
  • All agricultural interventions shall promote climate smart organic land use practices
  • Sustainability

All projects shall be planned in a result-based way following a 3-scale log frame (outputs – use of output – outcome). The use of output level shall proof the functionality of the supported social structures and demonstrate how the capacitated target groups apply the gained skills; the outcome levels need to clearly reflect the intended direct benefits for the addressed target groups. An overall impact will be defined but no indicators formulated as no measurement is planned at this level. All indicators need to be SMART.

3. Scope of Work, duration and location of the consultancy

The consultant shall support the following processes in close coordination with the Coordinator Humanitarian Action at AWO International Head Office (Berlin, Germany) and the Head Representatives of our Regional Offices, based in Kampala, Kathmandu and Manila:

  • 4 days: Active Participation incl. technical development and presentation of input sessions (see point 4) for 2 internal half day workshops with AWO International. The input presentations shall be enabled for documentation. The first workshop will be planned, moderated and documented by AWO International, the second one will be planned, implemented and documented by the consultant. Participation incl. inputs for 3 (half day) Kick-off workshops with partner organizations. This include the submission of tailor made recommendations after the workshop (see point 5).
  • 4 days: Guide AWO International (Head Office and concerned Regional Offices) in regard of:
    • Donor compliance and special requirements of the BMU/ IKI and BENGO/ IKU initiatives.
    • Provision of know how in regard of climate change adaptation, resilience and mitigation knowledge applicable for partner projects in Uganda, India and in the Philippines (in line with the plans outlined under point 2). This include inputs about innovative practices and possible pilot/ lighthouse interventions.
    • Advise AWO I. in regard of CO-2 neutral certification/ offsetting processes at partner level and about potential/ useful cooperation with scientific institutions (in Germany and/ or abroad).
  • 6 days: Analyse and provide inputs to project concepts. Inputs and contributes to fine-tuning and finalization of result statements and smart indicators. This might include online meetings with Regional Offices and/ or partners.
  • 6 days: Fine tune project documents (especially the detail concept notes incl. log frames) drafted by the partners in cooperation with the AWO Offices in the region in line with the enabled formats. The donor requirements and terminology needs to be taken into consideration. The consultant shall transfer the final version of the proposal documents at partner level (together with activities directly implemented by AWO International/ if any) into the donor format and translate the final documents into German language if this is a donor requirement.

To carry out the assignment a total of 20 working days (each 8 hours) is foreseen.

All services can be delivered online. No physical presence and travels are required.

4. Timeline

The consultancy should start on 1st of March and end on 30th of June 2021.

All dates shall be confirmed/ finally agreed on during the kick-off workshop on March 5.

  • 5th March: Internal Kick-off WS with AWO International (half day)
    • Meeting with AWO Head office and regional representatives: Presentation of AWO plans for a CC portfolio, sharing of past and ongoing CC related interventions in the concerned regions, getting to know each other
    • Consultant provides input presentation about funding titles of BMU/ IKI and BENGO/ IKU (compliance, needs & added values, etc.)
    • Consultant provides input presentations about innovative approaches in context of climate change, mitigation and biodiversity
    • Consultant input in regard of CO-2 neutral/ compensation certification and scientific/ university that might be useful in regard of the intended projects
    • Consultant input about the relation of COVID-19 and Climate Change and possible project interventions.
    • Consultant input about possible practical interventions in regard of CC and gender equality/ mainstreaming and inclusion in context with planned projects.
    • Clarification on work distribution, confirmation of timetable and next steps.
  • By 12th March: Initial online Kick-Off Workshops held with partner organisations in Uganda and in India (Consultant, AWO Regional & HO Office, Partner Organization). See also point 5 (2nd deliverable).
  • March and April: Needs-based guidance on donor standards and project concept development to AWO International and partners
  • 31th March - 16th April: Submitted Concept Note, Budget Overview & Log Frames from partners in Uganda (BMU/ IKI) are refined in coordination with AWO UGA and submitted to AWO HO in Berlin.
  • By 8th APR: Initial online Kick-Off Workshops held with Partner in PHP (Consultant, AWO Regional Office & HO, Partner)
  • 19th – 28th April: Submitted Concept Note, Budget Overview & Log Frames from Indian partner (BMU/ IKI) are refined in coordination with AWO South Asia office and submitted to AWO HO in Berlin.
  • By 26th APR: Project documents of partners in Uganda are finalized in coordination with Head Office in Berlin.
  • 1st – 14th May: Submitted Concept Note, Budget Overview & Log Frame from partners in the Philippines (BENGO/ IKU) is refined in coordination with Regional Office.
  • By 5th May: Consultant prepares consolidated Concept note for the Uganda project in donor language for BMU/IKI and submits them to AWO International Head Office.
  • By 5th May: Project documents of Indian partner in Uganda are finalized in coordination with Head Office in Berlin.
  • By 12th May: Consultant prepares consolidated Concept note for the Uganda project in donor language for BMU/IKI and submits them to AWO International Head Office.
  • 31st May: Bengo Project documents of PHP-PO and AWO are finalized in coordination with HO in Berlin
  • By 11th June: Consultant prepares Concept note for Philippine-project in donor language (BENGO/ IKU)
  • By 25th June: AWO International internal (half-day) online learning workshop reflecting about planning process, highlights and recommendations for further planning process (in case donors approve concepts)
  • 30th June: Submission of a short final report summing up the provided services and inputs such as results of the learning workshop incl. recommendations for the future.

5. Deliverables

1. Input session’s incl. submission of the developed and presented input-presentations for the internal Kick-off workshop for documentation purpose (for details see point 4). The Kick-off workshop on 5th of March will be organized, facilitated and documented by the Head Office of AWO International.

2. Active participation in 3 Kick-off workshops with partner organizations that will be organized and facilitated by the respective Regional Offices. This includes Input sessions on CC related innovations and donor compliance and contributions in shaping a raw thematic project frame. After the workshop the consultant shall submit his/ her presentations along with written recommendations for potential (innovative) project interventions - in line with partner capacities, experiences and interests such as approaches and cross-cutting issues of AWO International outlined under point 2 to the respective Regional Office of AWO International.

3. Innovative and results-based project documents (concept notes and 3 scale-log frames incl. SMART indicators) of partner organizations for the intended 3 projects to be applied (eventually 4 partner organizations involved), reflecting donor requirements and approaches and cross-cutting issues highlighted by AWO International (see point 2) are available. The documents are developed by the partner organizations in coordination with the respective Regional Office of AWO International, based on the thematic guidance provided by the consultant. Beyond the provision of conceptual inputs the consultant is responsible for shaping the logframes and for the fine-tuning of logframes and concept notes during the finalization of the proposal development process. This includes a “reality check” between the respective log frames and budgets. To be delivered to the respective Regional Office of AWO International.

4. The final project documents (for 3 projects) to be submitted to the concerned donor agencies are prepared by the consultant on the basis of partner documents and activities implemented directly by AWO International (if any) in line with the required donor formats, terminology and language of submission. To be delivered to AWO International Head Office.

5. Preparation, moderation (incl. input session) and documentation of an internal learning workshop at the end of the process, reflecting about the planning process, highlights and recommendations for the further project preparation process assuming that donor(s) approve the submitted concepts. The online-workshop shall be organized in coordination with Head Office of AWO International.

6. Short final report summing up the provided services and inputs such as results of the learning workshop incl. recommendations for the future. To be submitted to Head Office of AWO International.

All deliverables shall be submitted in line with the timetable mentioned under point 4.

6. Related requirements

  • Excellent knowledge about the climate change related funding titles of BMU/ IKI and BENGO/ IKU incl. practical working experiences (guidelines, proposals/ submissions, etc.)
  • High level of technical expertise and practical implementation experiences related to CC adaptation, resilience and mitigation projects (incl. agricultural know how).
  • Practical working experience/ knowledge in regard of regional realities and CC interventions in Uganda/ East Afica), India/ South Asia and the Philippines/ S.E. Asia
  • Excellent proposal writing and results-based M&E skills
  • Excellent language skills in English and German (speaking, reading, writing)
  • Expertise about CO-2 neutral/ compensation certifications of organizations and contacts to universities (CC related north-south knowledge transfers/ exchange)

7. Availability

The consultant confirms his/ her availability for a half-day kick-off workshop on 5th March 2021 taking place online and commits to deliver the mentioned services of this TOR in line with the mentioned schedule.

8. Intellectual Property:

All information pertaining to this engagement belonging to AWO International, which the consultant may meet in the performance of his/her, duties under this assignment shall remain the property of AWO International who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of AWO International in line with the national and International Copyright Laws applicable.

9. Requirements for Proposal Submission:

All applicants shall provide examples for the following points as part of their proposal:

  • Innovative ideas applicable for the planned projects in context of CC adaptation, mitigation and biodiversity.Innovative ideas applicable for the planned projects in context of CC adaptation, mitigation and biodiversity.
  • Ideas for gender equality/ mainstreaming and inclusion in CC related programming.
  • Short statement about the relation of Covid-19 and Climate Change and how international development-/ humanitarian projects could respond to it.
  • List of submitted BMU/ IKI and Bengo/ IKU proposals (incl. info about success rate).
  • Information about personal experiences with CO-2 certification processes and university cooperation.

All provided information will be treated confidential.


All applications shall be submitted by 1st March by Email to:



Postal Address:

AWO International e.V.

Felix Neuhaus

Coordinator Humanitarian Action

Blücherstr. 62/63

10961 Berlin