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Organisation:  Hoffnungszeichen | Sign of Hope e.V., www.hoffnungszeichen.de, www.sign-of-hope.org

Project: To Empower the Local Communities to Build Resilience and Promote Inclusive Participation in Development in the Field Of Education in Greater Lakes and Warrap States.

Project time frame: 10/2019 – 09/2022 (36 months)

Position Type: Short-Term Consultancy

Study Topic: Feasibility Study for a BMZ-funded education project

Location: Rumbek, South Sudan

Duration: 20 days

Working with: Diocese of Rumbek

Starting Date: February/March 2019

Reporting to: Head of Department International Aid and Cooperation

Vacancy contact: Please send offers to procurement@sign-of-hope.org

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  1. Background and Rationale

Hoffnungszeichen | Sign of Hope e.V. works to protect the rights of people in distress and to meet their needs for assistance. The organisation is headquartered in Konstanz, Germany. Our work is informed by spiritual beliefs, yet not affiliated with any denomination.

The Catholic Diocese of Rumbek (DoR)’s mission is Evangelization and integral human development through pastoral care, education and health. DoR has been implementing a number of programmes to strengthen the capacity and promoting participation of the local community at the grassroots interventions.

DoR and Hoffnungszeichen | Sign of Hope e.V. are currently designing a project aimed at enhancing education, girl-child rights and the involvement and participation of the community in development initiatives of IDPs and host communities in Warrap and Greater Lakes States. Educational development in the whole of the nation is at a sorrow state, in these regions most of the schools lack capacity (lack of learning spaces) to host the numerous children plus the IDPs children. Only few schools have furniture, libraries or even a single pedagogic centre. A lack of qualified teachers and a high dropout rate are commonly existent in the region. These all have been impediments to education sector performance.

Women make up 51% of the population of the two states. However, the socio-economic status of women is very bad. They have very low-income even though they labour more than other household members. Education is central to all and especially to women in the fight against poverty and discrimination against woman. However, their access to education is low.

Specific objectives will include improving the quality of education in the DoR schools, reducing the gender gap between boys and girls, establishing psychosocial support systems, improving livelihood opportunities of the vulnerable communities, and empowering youth through vocational skills and microenterprises.

Hoffnungszeichen | Sign of Hope e.V. will be the Private Executing Organization and Contracting Party, while DoR will be the Local Executing Organization.

  1. Purpose, Objectives and Use of the Assignment

A feasibility study is to be conducted by an external consultant in order to gain a sound basis for finalising the project concept and identifying project prerequisites, opportunities and risks. At the same time, the study shall lay the foundation for the final project and logframe design and serve as a basis for further baseline and evaluation reports. The study’s purpose is to enhance the effectiveness of the planned project and help to avoid wrong investment decisions from the start.

  1. Scope of Work

The study will produce the following results:

  • a detailed problem analysis
  • a stakeholder analysis and mapping
  • a description of the target group
  • a do no harm analysis including recommendations on how to mitigate potential harm;
  • a detailed analysis of the potential risks including recommendations on how to mitigate these;
  • a description of the institutional structure required for project implementation, stipulating the roles and responsibilities of actors involved,
  • a schedule on project timing/phasing,
  • an assessment to which extent the proposed project can satisfy the DAC criteria while addressing the problems identified in the targeted communities;
  • a draft financing proposal with estimated costs;
  • a detailed logframe matrix with SMART indicators for the project objective and results, listing related activities and required resources
  • recommendations for the next steps and any further action to secure project implementation and sustainability
  1. Process

Phase 1: Desk Study and Inception

A kick-off meeting (either face-to-face or online) between Sign of Hope and the contracted consultant will clarify all open issues related to this assignment. The consultant will be provided with all the relevant project and context related documents to get familiarised with the planned project objectives and activities. A work plan developed at the end of this phase shall comprise the methodology, data collection tools and site visit schedule.

Phase 2: Data Collection and preliminary feedback to local executing organization

The field mission will start with a briefing by DoR in their head office in Rumbek. Site trips will gather information and data from the beneficiaries, stakeholders and proposed project sites. Accommodation and travelling can be facilitated by the DoR and Sign of Hope staff. Where required, the DoR staff will facilitate access to the target group and logistics. Suggestions for indicators, verification and logical framework matrix shall be drafted in close cooperation with DoR.

At the end of the field mission the preliminary findings shall be presented to and discussed with the local executing organization (DoR). It is critical that the consultant ensures ownership of initial findings to DoR and allows dialogue for learning.

Phase 3: Data Analysis and Reporting

Analysis of the collected data and drafting of the feasibility study and annex.

Phase 4: Validation

Presenting the findings and draft report to the contracting organisations (in person or online); commenting of draft by executing agencies; joint meeting (physical or online) to validate feasibility study results; integration of feedback, where appropriate, and submission of final report; approval of report by executing agencies.

No government permissions are required.

Deliverables

  • Inception report to be reviewed by Sign of Hope: including initial work plan and proposal for the baseline survey outlining the proposed methodology, survey tools, process of data collection and analysis as well as final set of data-collection tools.
  • Draft report for the feedback and comments from Sign of Hope and DoR.
  • Feasibility report of maximum 15 pages, structured as indicated in Annex 1
  • As Annex to the feasibility report: Suggested logical framework matrix. Stakeholder, risk and do no harm analysis can be attached if page limit of feasibility report does not allow direct inclusion in the report.

The language of the report shall be English.

  1. Expert Profile of the Consultant

Minimum requirements:

  • Professional level knowledge of English
  • Previous experience of similar assessments in the last five years, ideally in the relevant field
  • Knowledge of local context
  • Knowledge of and experience with education, gender-promotion or livelihood projects
  • Work experience with NGOs and partnered projects and with BMZ (German Ministry for Economic Cooperation and Development)-funded projects desirable

The general study can be performed by a single consultant. However, the project background requires a gender sensitive approach. Hence, for the project site assessment it would be desirable to operate with a team representing both sexes.

(Academic) Background in: Social Sciences and/or Economics and/or Education and/or Development

The consultant is to be independent and impartial with no liabilities to any other Organisation or Government entity regarding this evaluation.

  1. Tentative Timetable
  • Work Plan to be presented by 8 March
  • Draft feasibility study and annexes to be submitted by 6 April 2019
  • Final report to be submitted by 30 April 2019
  1. Copyright and Intellectual Property Rights

In consideration of the fees paid, the Consultant expressly assigns to Sign of Hope any copyright arising from the works the Consultant produces while executing this contract. All images (whether used for online or print purposes) must however bear the Consultant’s photo credit, as specified by international intellectual property rights. The Consultant may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Sign of Hope.

  1. Management of the Assessment
  1. Request for clarification

If you should have questions concerning this tender, please send your questions to the abovementioned contact address. The latest date for submitting questions is 12 February 2019. The answers to the questions will be sent to all interested parties.

 

  1. Submission of offers

Offers should include

  • An expression of interest, the consultant’s previous experience and how it is relevant to the proposed assignment. It should also indicate the consultant’s availability.
  • A technical-narrative proposal with proposed methodology to be employed.
  • A financial proposal including number of consultancy days and consultancy rate, cost estimates for local and international travel, visa, per diem and accommodation. Sign of Hope and DoR will support the logistical planning of the Consultant’s travel. All applicable expenses (travel, accommodation, visa fees, etc.) will be reimbursed by Sign of Hope upon presentation of the receipts.
  • Contact details for two references.

Applications should be submitted to procurement@sign-of-hope.org with the subject line: Feasibility Study DC-SSD20.01 no later than 25 February 2019. The selection committee will review all offers as they arrive.

Annex

TEMPLATE AND KEY QUESTIONS

1) Purpose, objectives and utilization of the study

  • What is the rationale or the specific reason for conducting the feasibility study, and what are its objectives?
  • Who will use the findings? In what way? For what purpose? This question should be reviewed, in particular, with regard to potential utilization of the study for the development of project application, the project concept and for project implementation.
  • What will be the scope of the study in terms of timing and geographical coverage? What specific (sub)areas or (sub-)sectors will be given special attention?
  • What methodology will the study be based on?
  • What earlier experience from similar projects and programs and from other studies and analyses etc. should be used as a basis for drawing up the feasibility study?
  • What specific recommendations can the study provide for the organization carrying out the project with a view to planning and implementing the project?

2) Context and problem analysis

  • What is the (current) situation in the sector/region/country in question? What does the socio-economic, political and cultural context look like?
  • What problems have been identified? What are their causes and how do they impact on the living conditions of population groups? Which population groups?
  • What needs have been identified based on the problem analysis? How were these needs identified (or how will they be identified)?
  • What is the background of, and what has led to, the planned project and its impact logic? Who proposed the original project idea?
  • Are there any alternatives to the planned project or any of its components?

3) Project-executing organization in the partner country (local executing organization)

  • Which local organizations are suitable implementing partners and why? How much capacity do these organizations have in institutional, technical, staffing and financial terms?
  • What measures are needed to build the local partner's organizational and general capacity?
  • To what extent do local implementation partners identify with the project (ownership) and are committed to making it a success?
  • What is the relationship between the local partners and the target group/stakeholders? (Legitimacy)
  • Is there an overlap or conflict of interests? How can interaction and coordination between the partners and the stakeholders be improved?

4) Target group and stakeholder analysis

  1. a) Target group
  • What is the target group for the project? What criteria are used in the selection of the target group? Are there possibly several target groups affected in different ways by the problems?
  • How homogeneous or heterogeneous is the target group in terms of gender, ethnicity, age, sexual orientation, language, capacity, etc., and how will the project need to respond to this?
  • What are the needs of the target group? How can these needs be addressed?
  • What is the role of the target group(s) in the broader social context? What conflicts of interest could arise between the target group and other, non-target groups as a result of the support provided through the project?
  • What is the target group’s potential especially with regard to ownership/initiative, self-help activities and local problem-solving capacity? How can this potential be strengthened?
  1. b) Stakeholders
  • Who are the main governmental and non-governmental stakeholders in the sector and beyond – at the project location, in the project region and the project country?
  • How does the planned project fit in with the government development strategy?
  • What are the interests of the stakeholders? Are there any visible conflicts of interest? What interdependencies are to be expected between the project and other interventions/projects supported by the stakeholders? How will this be taken into account in the project concept?
  • Do the stakeholders share a common understanding of the problem(s) and of the project objectives derived thereof?
  • How strong is the various stakeholders' support for the project? How much influence could they exert on the project? Have the stakeholders already entered into any agreements?

5) Assessment of the planned project based on OECD/DAC criteria (see http://www.oecd.org/dac/evaluation/49756382.pdf)

  1. a) Relevance: Are the planned project activities appropriate for addressing the problem?
  • Does the project approach address a key development problem or constraint in the partner country or region?
  • Is the approach in line with the needs of the target groups?
  • What changes are planned to have been accomplished by the project after it has been completed?
  1. b) Effectiveness: What is the most suitable project approach to achieving the objectives?
  • Are the measures and the chosen methodology suitable for reaching the project objective? Should activities be planned at the meso and/or macro level (multi-level approach) in order to make the project more sustainable?
  • Will use be made of synergies with interventions supported by other donors or programs?
  • What measures does the study recommend with a view to achieving objectives?
  • What impact logic/impact hypothesis should the project be based on? What could a meaningful logical framework look like, including suitable and informative indicators (presentation of a first rough draft of indicators and baseline data)?
  • Who will monitor impacts? When? At what intervals? (Impact monitoring)
  1. c) Efficiency: Can the objectives be achieved in an economically efficient way through the planned project?
  • What financial, institutional and human resources will be needed?
  • Will it be possible to implement the planned measures within the time allocated for the project and based on the resources that are planned? Will it be possible to achieve the desired impacts, and will all that be possible in an economical and efficient manner (in terms of cost-benefit ratio)?
  1. d) Significance / overarching development impact: Will the project help achieve broader development impacts?
  • Which objectives and impacts derived from the problem/needs analysis are to be achieved, and for what target groups?
  • To what extent will the project have a structural impact, to what extent can it serve as a model, and to what extent will it have a broad-based impact?
  • Would it be advisable to pursue a multi-level approach (micro, meso and macro levels) in order to increase significance and effectiveness?
  • To what extent have aspects relating to gender sensitivity, inclusion of persons with disabilities, cultural sensitivity, conflict sensitivity and human rights been incorporated in the project's objectives?
  1. e) Sustainability: Will the positive impact last after the project has been completed (without further external support)?
  • How can sustainability of results and impacts be ensured and reinforced (in institutional, economic, social and environmental terms)?
  • What are the roles and responsibilities of governmental and/or civil society institutions? To what extent will the project be able to build on local potential, institutions and procedures? What measures and instruments are best suited to harness and strengthen local ownership and initiative, participation, and capacity?
  • Which socio-cultural barriers may impede the planned approach, and how can they be overcome?
  • What negative consequences and impacts might result from project implementation? To what extent will it be possible to consider and address these risks in the project/project concept (e.g., Do No Harm approach, conflict-sensitive impact monitoring, etc.)?
  • What risks are involved in project implementation (personal risk for those implementing the project, institutional and reputational risk, contextual risk)? How can they be minimized?