As soon as possible
Vacancy closing date:
18 July 2018
Fulltime (40 hours)
ZOA is an International NGO which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on their RECOVERY to provide in their livelihoods. ZOA operates in seventeen countries in Africa, Middle East Region and Asia and employs approximately 1000 staff worldwide. The work of ZOA is coordinated from the Netherlands.
ZOA is looking for a
Head of Finance Yemen
In May 2012, ZOA decided to respond to the developing humanitarian crisis in Yemen, which started initially as an emergency response, but was extended given the continued severe situation. The main focus of the programme is to support conflict affected communities in their WASH, Food Security, livelihoods and NFI needs. Target areas are Hajjah, Hodeidah, al Mahwit, Aden and Sana'a governorates.
ZOA works alongside local partners. Creating and strengthening of local capacity is an important element of the programme.
To give financial and administrative management to the ZOA Yemen Programme and its partners to ensure timely receipt, processing and reporting of financial and administrative transactions within ZOA Yemen.
Your main tasks and responsibilities
- To ensures accurately recording of all transactions made by cash/bank or any other form in the ZOA Information System (ZIS)
- Monitor timely receipt and expenditure returns from Program Staff and ensures correct data entry and reconciliation in the ZIS.
- Ensure that work advances and personal loans are accounted for in line with ZOA’s accounting manual.
- Responsible for checking and processing partner financial reports in ZIS.
- Evaluate organizational capacity of new local partners according to ZOA’s approach.
- Define together with the local partner the needs for capacity enhancement in the finance and administrative organization and internal control.
- Provide and/or ensure capacity building to local partner NGOs, including training of finance staffs and auditing partners on adherence to the rules and regulations of ZOA and donors.
- Prepare and process the allocation of indirect costs to project budgets in a consistent manner using ZOA’s cost allocation method.
- Responsible for ZOA’s cash management and ensures that all financial regulations and policies are respected. You will support the Program Manager in preparing financial project reports.
- Contribute to the Country Annual Plan (CAP), with a specific task in preparing the corresponding annual budget and financial sections;
- Responsible for a timely monthly, quarterly & annual closure and prepares periodic financial reports for the Country Annual Plan.
- Provide on a regular basis solicited and unsolicited financial analysis with project budget vs actuals overviews to the Country Management Team
- Advise and supports actively the Country Director and Program Managers in the development of budgets of funding proposals.
- Applying and monitoring financial compliance to internal and external (donor and government) rules and regulations.
- Facilitate and manage financial audits and responds to potential findings in audit reports.
- Responsible for a timely monthly payroll accounting in line with the national fiscal regulations and ZOA’s internal accounting policy.
- Ensure an ongoing, accurate digital data filing (archive) system for all payment vouchers and supporting documents as well as for other relevant documentation in the program finance office.
- Collaborate with the Head of Operations in maintaining an up to date record of Program Assets and Inventory; Vehicle documents and Equipment Manuals.
- Supervise the Cashiers and Financial Officers and ensuring/facilitating ongoing training for them.
- Organise timely staff appraisals for the supervised staff members.
- Maintain a high degree of confidentiality in staff information and contract details.
- Carry out other finance, administrative and support duties as assigned by the country Director or Head of Operations.
- Fully support the vision and mission of ZOA
- Bachelor’s degree but preferably master in Business Economics or Accounting
- 2-3 years working experience in similar position with INGO or big government institution
- Strong computer skills; proficient in Microsoft word, Excel etc.
- Full proficiency in English.
- Supervisory, Negotiation and Problem-solving skills.
- This is not a family or accompanied post
- Rest and recuperation conditions apply for these post
ZOA offers you a challenging job, an inspiring and motivated team in de programme country and good benefits and remuneration which suits the charities sector.
Do you need more information?
For more information about ZOA, please visit at our website www.zoa-international.com
If you have questions about this vacancy, you can contact Mrs. Nienke Maris firstname.lastname@example.org
Interested and you want to apply?
ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.
If you are interested in this position, please apply directly via
CV’s of no more than 5 pages in length are appreciated.
Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.
Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.